Organisations have used paper for data collection for many years. However, we now have different approaches to collecting data which make your working day much easier and significantly improve the quality of data collection. This provides a much smaller area for error.
Digital collection doesn’t just reduce the possibility of error, but can also help you to automate any auditing that is required. By automating, you have a much faster and more efficient experience in catching errors and submitting data to other stakeholders with confidence in its accuracy.
A big issue with paper is that it can be misplaced and destroyed. This can later lead to problems if data needs to be accessed. If a fire were to take out various rooms and machines, would your data be safe?
Digital data can be easily managed and stored, helping to maintain duplicates. This helps to ensure it doesn’t get lost and can also help to be encrypted for a secure future access. This also improves the transparency of content, allowing for a reduction in data leaks.
Making the switch doesn’t just help financially, but also helps with ease of labour time. Electronic devices can cost more at the beginning of the transition but have a much rewarding payoff. When a company takes into consideration the amount of time and money spent on hiring, training and buying machines that support paper data entry, it is a much lower cost to invest in digital data collection. Making the move to paper creates more time for hard work and creates a much more efficient work environment.
Visibility and Tracking
most important shift from paper is real-time tracking. Paper process don’t immediately inform you of what’s being entered and can often create later issues. Digital has the added bonus of keeping track of what’s being entered, helping to make quick decisions and ensuring consistent accuracy.
The on-screen visibility provides great immediate strategy for data management. Analytics help to manage both people and assets, creating the best data management practices and outcomes.
Speed and Efficiency
Digital collection reduces both collection time and the time required to analyse and export the results. Paper can be difficult to work with, not only for workers but management who deal with forms. If changes are needed, it’s difficult to update and later distribute paper but for digital, it’s a real-time experience with editing with ease. With just a few clicks, digital forms can be sent off to all workers and clients therefore making the distribution process quicker.
Most organisations benefit from the switch to digital. If you need any additional information regarding data management or any of our other services, please contact us. We understand that it can be difficult to make the transition from paper, but we are here to help.